SHIPMENT PLANNING GUIDE
Freight quote checklist for shipments from China
A useful freight quotation starts with packed cargo data and a clear service scope. Send consistent information to each provider so that prices can be compared fairly.
What to send with a freight enquiry
| Information | Useful detail | Why it matters |
|---|---|---|
| Route | Collection city and destination country/city; exact addresses when available. | Defines collection and delivery scope. |
| Cargo | Goods description, number of packages and special handling needs. | Supports service and equipment review. |
| Dimensions | Outside length × width × height for each packed item, with units. | Supports volume and clearance checks. |
| Weight | Gross weight per package and total gross weight, with units. | Supports handling and rate assessment. |
| Timing | Cargo ready date and required delivery window. | Supports schedule comparison. |
| Scope | What the supplier handles and what you need the forwarder to arrange. | Helps identify exclusions and avoid comparing unlike quotes. |
Cargo details
Provide a plain-language goods description, package count, external dimensions for each package type, gross weight, and readiness date. Identify fragile, oversized, non-stackable, battery-containing, or otherwise restricted cargo for review.
Route and responsibilities
Give collection and delivery addresses or named ports, plus the agreed trade term and named place if known. Clarify whether pickup, export handling, destination clearance support, and final delivery are requested. Ask who is responsible for taxes and duties rather than assuming they are included.
Timing and flexibility
State the required delivery window and whether it is a firm deadline. Include supplier working hours and pickup restrictions. Say whether a later departure, alternative mode, or split shipment is acceptable.
Quotation review
Check currency, validity, included services, exclusions, minimum charges, and assumptions. Ask what happens when final measured cargo differs from the estimate. Keep the quote reference and accepted scope with your packing list.
Use the preparation template
Download the shipment brief below and complete one cargo line for each package type. The template is a planning aid, not a customs declaration or a carrier booking. Our team can review feasibility and request any missing details before proposing a shipment plan.